While this may appear confusing, just remember that the value if false will simply lead into the next IF condition.
If it doesn't, see IF it says 'Open Lattice.'" This "chain" of IF formulas continues, looking for each of the options in the drop down menu. If not, the cell should see IF the menu cell says 'Solid Floral.' If it does, display 13. In the case of the custom umbrella, our formula will tell Excel, "IF the menu cell says 'Solid Plain,' display 10. The logical test, value if true, and value if false are all separated by commas and enclosed in parentheses. If the value is not greater than 0, the cell will display the word Bad. In other words, if cell A1 has a value greater than 0, the cell containing the formula will display the word Good. A simple =IF formula might look like this: =IF(A1>0, "Good","Bad"). If that logical fact is false, the cell will display a different value. =IF formulas work in the following way: IF a certain logical fact is true, the cell will display a certain value. Basically, we want Excel to read the selection in each menu cell and display a correlated number in the price cell based on what it finds. In the price cells, we will create =IF formulas that calculate the price of each element based on the chosen menu option. Repeat steps 2 and 3 for the rest of the customization options.ĥ. Now a drop down menu is in place in the cell to the right of the Base: heading cell.Ĥ. In the Source field, enter the available options separated by commas. In the Data Validation box that opens, choose Allow: List. Go to the Data tab > Choose Data Validation > Data Validation.ģ.
Select a cell for which you want to have multiple values available. We need to decide what elements of the product are customizable fill out heading cells for these elements as well.Ģ. We start by filling out an Excel spreadsheet with our company, client, and quote information. In this article we will explore drop down menus and embedded =IF formulas to create a quote for a custom product. Follow these steps:ġ.
How to Use Drop Down Menus in Excel for FormulasĮxcel has incredible tools for sorting and harnessing data. I found a great article at Chandoo.Trouble viewing the screencast at work? Try signing up for new issues on our home page with your personal email address and watch the screencast from home. With this approach the sub-categories don’t reset when you change the main category. That’s it, we have created a dynamic drop-down menu! If you change countries in I3, the list in J3 will update! Choose List, put the cursor in the Source field and type this formula: =INDIRECT(I3) J3, and choose Data Validation on the Data tab (or shortcut Alt→D→L). Step 4: Make the drop-down menu for the sub-categories Choose List, put the cursor in the Source field and press F3 to open the Paste Name window. I3, and choose Data Validation on the Data tab (or shortcut Alt→D→L). Let’s make the first drop-down, the one for the countries. Step 3: Make a drop-down menu for the main category It is very important that the names of the sub-category ranges are the same as the names in the first column, otherwise the dynamic drop-down list won’t work. Select all the entries in a column and use the shortcut Ctrl + Shift + F3 to create a name for the range. Important: The heading of each sub-category must be exactly the same as the name in the main category. It is absolutely critical that the data table is set up correctly: The main category (the countries in this example) should be in one column, and the sub-categories (the cities) in the other columns, with the countries repeated as headings. It’s easy, and it only takes five minutes! Step 1: Enter the data In this post I will show a very easy way to make a drop-down list in Excel that changes depending on what you have chosen in another cell. In a previous post we learned how to make an Excel drop-down menu in 3 minutes.